The Executive Coordinator will provide high quality support to the Executive Director; including project management and daily administrative tasks.  This position will help identify and create pilot projects, with the Executive Director’s approval; then serve as a liaison between the Executive Director and staff project leaders. This position ensures the smooth execution of all duties of the Office of the Executive Director.

• Bachelor’s Degree or 2 years experience in an executive assistant role.
• Ability to multi-task with a strong sense of meeting deadlines and follow-up.
• Must exercise strong customer service and diplomatic skills.
• High degree of professionalism, flexibility, and initiative.
• Excellent time management & organizational skills: ability to prioritize daily workflow to effectively meet deadlines.
• Exceptional oral/written communication skills.  Attention to detail a must.
• Computer Skills Required: Word, Excel, PowerPoint and Outlook.
• Ability to handle confidential matters.

The Donations Assistant will work closely with the Gift Processing Manager and Donations Coordinator to ensure accurate and timely entry of all gifts processing information.  As well as assist with gift acknowledgements and bulk mail; file, maintain and monitor development files; enter gift notes and individual gift batches as assigned.

• High School Diploma or equivalent.  College degree preferred
• Excellent communication and organization skills required
• Computer skills required; Word, Excel, Outlook, and Mail Merge
• Desired computer skills: Raiser's Edge, postal sorting software
• Must have a valid driver's license

The Transportation Manager oversees the Dispatch and Fleet Departments; responsible for the budget in both areas.  The Transportation Manager will manage the transportation coordinator and drivers, drivers scheduling, the pickups and deliveries of food donations and data related to operations.  Both the Transportation Manager also function as back-up drivers efficiently picking up and delivering donated surplus prepared and perishable foods in the Philadelphia region. The Transportation Manager also oversees all duties related to vehicles leases, maintenance, DOT training and regulations and all fleet related files. 

A Philabundance driver carries out the primary operation of the organization-efficiently picking up and delivering donated surplus, prepared and perishable foods, within our 9 county service area.  Responsibilities includes: pre-trip inspection of truck, following pre-set schedule of pick-up and deliveries, safe food handling, staying in contact via dispatch radio, completing accurate paperwork, loading and unloading truck, and providing great customer service to our donors and agencies.

The Warehouse Associate will work closely with the Warehouse Manager and the Shipping and Receiving Supervisor to support the receiving/shipping function.  Operate forklift and pallet jacks; load and unload trucks; provide customer service to agencies, volunteers, clientele, and personnel; maintain a safe and clean warehouse.

The Community Food Center (CFC) Stock Associate is responsible for maintaining the flow of inventory at the CFC, a food cupboard utilizing the choice model that allows clients to “shop” for their needs.  The CFC Stock Associate will be located primarily at the pilot site location, the basement of the Philadelphia Free Library – Lehigh Branch.  Job duties include unloading deliveries, organizing the stockroom, stocking shelves and checking out clients.  This is an active position that requires evening and weekend hours.

The Development/Marketing Intern will assist the many aspects of the department through research, planning, administration duties, and executing the different tasks and events. The responsibilities will include updating the media and supporters contact database and assisting in outreach and awareness events. May be responsible for developing and maintaining regular communications with supporters and donors, and should maintain a presentable appearance.

The External Affairs associate will assist the Manger of External Affairs in identifying and analyzing city, state, and federal legislation that would impact Philabundance policy planning and funding opportunities.  The responsibilities will include updating the executive department contact management database and assisting in outreach to local, state, and federal legislative offices.   May be responsible for developing and maintaining regular communications with legislative staffers and community leaders, and should maintain a presentable appearance.