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Philabundance is the region’s largest hunger relief organization, offering a full plate of services to Delaware Valley residents at risk of chronic hunger and malnutrition. Philabundance’s staff is filled with impassioned people dedicate to our mission.

Philabundance is an equal opportunity employer.

If you are interested in applying for a JOB, please submit your resume and cover letter through Philabundance.catsone.com/careers.

If you are interested in applying for an INTERNSHIP, please send your resume and cover letter to [email protected] or to the attention of HR Department, Philabundance, Philadelphia, PA 19148-7555.

Summary of Current positions open:

  • 5 Open Salaried Positions
  • Open Hourly Positions
  • 4 Open Internship Opportunities

SALARIED POSITIONS

Job #171

Position Title: Coordinator – Direct Programs

Primary Location: Galloway

Reports To: Manager – Direct Service

Department: Programs – Community Food Programs

Status: Full-time, exempt, eligible for benefits

Position Summary:

The Coordinator – Direct Programs (DP) is responsible for assisting with the implementation and management of direct distribution sites, mainly Fresh For All. The DP Coordinator is responsible for all aspects of operating assigned sites, including serving as the main contact for site volunteers and being responsible for their on-site management. Job duties also include assisting in the selection of new DP sites, outreach in potential site zones and basic office support responsibilities. This is an active position Tues-Sat, with outdoor responsibilities every day.

Qualifications and Experience:

  • Associate’s or Bachelor’s degree or relevant experience required
  • Fluency in Spanish strongly preferred
  • Must have strong communication skills both written and oral
  • Valid driver’s license and own means of transportation required
  • Experience working with diverse groups of people
  • Computer skills required: Word, Excel, and Outlook.  Microsoft CRM or relevant database experience a plus.  Excellent level of comfort with computer applications a must.

Specific Responsibilities:

  • Coordinate volunteer recruitment with the DP Manager to ensure adequate and consistent volunteer coverage across all sites
  • Serve as primary contact for volunteers at assigned sites
  • Direct distributions at sites and serve as main contact for all program sites
  • Oversee collection and maintenance of participant data to meet reporting requirements
  • Assist with research and community outreach in potential site communities
  • Participate in media and special events including speaking engagements when necessary
  • Participate in cross-training with other CFP programs and areas
  • Assist with KidsBites distributions on a regular basis, and serve as back-up to primary Coordinator
  • Assist other CFP projects and areas as needed, including but not limited to Help Line, Agency Monitoring, CSFP compliance
  • Ensure maintenance of company vehicles designated for program use, reporting concerns and arranging for routine maintenance as necessary
  • Document appropriate program procedures
  • Serve as back-up for DP programs according to Back-Up Procedures
  • Oversee volunteers at sites, signing them in and providing appropriate orientation

Job #169

Position Title: Senior Manager – Communications & Public Relations

Primary Location: Galloway

Reports to: Director of Development (Development)

Department: Communications

Status: Full-time, Exempt, eligible for benefits

Position Summary:

The Senior Manager of Communications and Public Relations (PR) will help guide the strategy for all communications, website, and public relations messages and collateral to consistently articulate the mission of Philabundance. The Senior Manager of Communications & PR will ensure that Philabundance is viewed as the primary source, disseminator, and conduit of hunger-related information within its diverse network and constituent base. This position will work closely with a senior peer group within the organization as the communications partner on a variety of strategic initiatives. The work will be supported by a donor-centered culture of philanthropy where gratitude for and engagement with external organization relationships and colleagues is a new strategic cultural priority.

Qualifications and Experience:

  • Bachelor’s Degree in Communications/10+ years of accomplished communications experience; preferably in an “in-house” leadership role within a complex nonprofit entity, and covering areas such as website content, social media, newsletters, and donor communications
  • Highly collaborative style; experience developing and implementing communications strategies
  • Excellent writing/editing and verbal communication skills
  • Strong track record as an implementer who thrives on managing a variety of key initiatives concurrently
  • Relationship builder with the flexibility and finesse to “manage by influence”
  • High energy, maturity, and leadership with the ability to serve as a unifying force and to position communications discussions at both the strategic and tactical levels
  • Sincere commitment to work collaboratively with all constituent groups, including staff, board members, volunteers, donors, program participants, and other supporters
  • Self-starter, able to work independently, and entrepreneurial; enjoys creating and implementing new initiatives
  • Marketing minded individual possessing solid understanding of marketing functions and branding
  • Knowledge of business and management principles, resource allocation, human resources policies, leadership technique, production methods, and coordination of people and resources

 Specific responsibilities:

Communications 

  • Develop, implement, and evaluate the annual communications plan across the organization’s discreet audiences in collaboration with the Development team and constituents
  • Mentor and lead a team member responsible for the Philabundance website administration and social media coordination (i.e. Convio, e-marketing – FreshNews and social network presence)
  • Lead the generation of online content that that engages audience segments and leads to measurable action; Decide who, where, and when to disseminate
  • Put communications vehicles in place to create momentum and awareness as well as to test the effectiveness of communications activities
  • Coordinate webpage maintenance – ensure that new and consistent information (article links, stories, and events) is posted regularly
  • Track and measure the level of engagement within the network over time
  • Manage development, distribution, and maintenance of all print and electronic collateral including, but not limited to, newsletters, brochures, annual report, e-newsletters, and the PHLB website
  • Collaborate with Director of Development to create and execute creative campaigns for fundraising and awareness

Public Relations 

  • Manage and lead a team member responsible for managing public relations efforts
  • Spearhead media buys and exposure, traditional and non-traditional advertising media and more
  • Oversee and guide management of all media contacts

Marketing 

  • Works with external advertising agencies and freelancers on assorted graphics
  • Oversee design promotional materials for organization and all Philabundance brand/logo usage externally
  • Direct photography needs
  • Oversees creation of premium items and Philabundance apparel
  • Develop, write, and execute marketing strategies for Philabundance
  • Develop and recommend marketing and PR campaigns plans that align with Philabundance’s strategic plan
  • Work with external partners to support cause marketing campaigns

 

Job #169

Position Title: Manager – Raiser’s Edge

Primary Location: Galloway

Reports to: Director of Development (Development)

Department: Development

Status: Full-time, Exempt, eligible for benefits

Position Summary:

To be successful in this role, theManager- Raiser’s Edge must have in depth knowledge of Raiser’s Edge, nonprofit business operations and needs – such as financial methodologies (ROI, operational vs. capital costs, etc.), fundraising, donor and prospect management and gift entry protocols.  Manager is responsible for applying all that information to ensure data integrity to achieve Philabundance’s fundraising goals.

Responsibilities include: overall management of the fundraising database and integrated systems, including e-commerce, volunteer and food acquisition; data quality and application management; data transmission; fundraising reporting and queries; database user training and support; and fundraising business intelligence analysis.  Manager will also supervise Gift Processing staff, ensuring accuracy of data entry, adherence to best practices and maintenance of gift acknowledgement process.

Manager is responsible for providing leadership in strategically improving processes and procedures with a focus on communication and collaboration to achieve departmental goals.

Qualifications and Experience:

  • Bachelor’s degree and five years of experience Donor Data management
  • Three years of Donor Data management with Raiser’s Edge specifically.
  • Expertise developing and writing reports in Excel, SQL and Crystal Reports.
  • Proficiency creating queries.
  • Experience with fundraising software including Convio and Omatic products.
  • Proven project management skills.
  • Strong understanding of fundraising, donor & prospect management and marketing practices; as well as gift processing and financial processes.
  • Excellent data analysis skills and their application in marketing/fundraising
  • Experience in training staff, preferably on Raiser’s Edge Experience
  • Demonstrated excellent customer service skills in developing and sustaining effective working relationships with management, peers and subordinates
  • Database query and reporting expertise (SQL)
  • Ideally the Raiser’s Edge – Project Manager will have technical expertise in the Software Development Life Cycle (SDLC) and proficiency in understanding Systems Architecture issues.
  • Advanced Microsoft Office Skills, such as Outlook, Word, and Excel
  • PMI certification preferred

Specific responsibilities:

  • Develop and manage Raiser’s Edge database structure, processes, guidelines, and data dictionary for use of, and interaction with, the database to ensure data integrity, ease of use, and accuracy of extracted data.
  • Perform all donor database administration and supervisory functions, including database maintenance, security set-up, duplicate record merging, clean-up tasks, and quality control audits. Coordinate NCOA updates, software and hardware upgrades, and other projects with IT Department. Work with IT and outside vendors to troubleshoot network and software issues.
  • Manage scheduled data imports and exports ensuring timely and accurate data transmittals to and from Raiser’s Edge.
  • Create, generate and distribute financial, analytical, statistical, and demographic reports; mailing lists, recognition lists, and other data extractions as requested by organization staff.
  • Create and update Business Process documentation with respect to the Donor and Donation processes.
  • Work to increase integration with other business critical databases, establishing the donor database as central information source.
  • Design and generate customized reporting and establish automated processes as necessary.
  • Provide training on how to use the database to its best potential and technical support to all donor database users.
  • Manage upstream/downstream operations that impact Raiser’s Edge (Website donations, telephone donations, reporting out of the GL, etc.).
  • Collaborate with fundraisers in the prospect research and moves management activities of the Development Department, including the generation of donor and prospect profiles, as well as reporting on cultivation, solicitation, and stewardship activities.
  • Work with Finance to reconcile gifts, provide transaction information and reports, troubleshoot issues and, when required, reevaluate procedures and systems to improve gift tracking, reconciliation, and reporting.
  • Lead cross-departmental project team working sessions to define the existing Business Process and needs as well as the desired process.  Translate the needs into Business Process documentation.
  • Plan, organize, and direct projects with respect to implementing Business Process changes within the Raiser’s Edge as well as IT Systems implementations in support of the process changes.
  • Direct activities of both the Business Process owners and the IT development teams in order to meet project milestones.
  • Pursuant to financial regulations and non-profit best practices, document and maintain the RE policies and procedures manual.
  • Actively participate in organizational and departmental events and activities.

Job # 166

Position Title: Coordinator – Member Capacity Building

Primary Location: Berks

Reports To: Senior Manager – Member Capacity Building

Department: Community Food Programs

Status: Full-time, exempt, eligible for benefits

Position Summary:

The Coordinator – Member Capacity Building will join a team of three that focuses on programs and initiatives that support and build the capacity of Philabundance’s member food pantries, emergency kitchens, and other food providers across its nine county region.  Projects will include assisting with enrolling new member agencies, supporting the member agencies’ involvement in the Grocers’ Against Hunger (GAH) program, and facilitating certain donations getting to available member agencies.  Ideal candidate will be flexible, team-oriented, and a self-starter.

Qualifications and Experience:

  • Valid driver’s license and own means of transportation required
  • 1-2 years of work experience
  • Associate’s or Bachelor’s degree required
  • Computer skills required: Word, Excel, and Outlook, and database experience; Strong comfort level with computer applications a must

 

Specific Responsibilities:

  • Serve as lead staff in coordinating all new member agency inquiries, requests, and application processing, including visits to new agency sites for inspection and assessment, and tracking of new agency information prior to enrollment
  • Assist in increasing the number of GAH Eligible member agencies
  • Assist in gathering and processing GAH donation data from member agencies
  • Coordinate GAH banner/agency pairing as necessary
  • Co-lead training for new GAH agency partners with food acquisition
  • Coordinate the reallocation of in-route deliveries as necessary
  • Follow-up with member agencies that are non-compliant, in regard to GAH, and implement appropriate actions (calls, warning letters, demotions, reassignment of store relationship, etc.)
  • Communicate as needed with relevant PHLB departments (e.g. transportation, food acquisition, warehouse, inventory)
  • Assist with placement of “one-off” donations with member agencies
  • Serve as back up for other team members, according to CFP back up procedures; and
  • Perform other duties as requested

Job # 163

Position Title: Senior Accountant

Reports to: Controller

Department: Finance

Primary Location: Galloway

Status: Full-time, exempt, eligible for benefits

Position Summary:

The accountant is responsible for performing functions related, but not limited, to accounts receivables, inventory, accounts payable, updating various “schedules” and posting to the general ledger, cash reporting and transfers, post payments, contributions, assessments, as well as miscellaneous and monthly reconciliations.  Primary responsibility will be for the organization’s non-profit grocery store, but additional tasks may be assigned.

Qualifications and Experience:

  • Bachelor’s degree and at least five years accounting experience with general ledger responsibility required
  • Advanced Excel skills.  Familiarity with accounting software required;  Store Management Suite (SMS) knowledge a plus but not required
  • Strong analytical skills
  • Grocery store, retail or manufacturing experience desired
  • Non-profit experience helpful but not required
  • Professionalism and ability to communicate well at any level
  • Excellent organizational skills in order to manage multiple projects
  • Proven record of meeting deadlines and job requirements
  • Skilled in MS Word, Outlook, and general computer programs

Specific Responsibilities:

  • Prepare weekly management reports in assigned areas (gross profit, shrink, operating expenses, overhead expenses, etc.)
  • Partners with Store Management to ensure the store’s compliance with all cash office routines for Company audit
  • Communicates all store routines and cash office policy changes to the managers and staff
  • Develop all inventory control activities by creating department policies and procedures
  • Manage the Physical Inventory process, including cycle count requirements, policies, procedures, timing, reconciliations and reporting
  • Work with the IT Department to review/implement  new or updated programs to enhance the inventory control function
  • Interpret corporate policy to ensure internal compliance; Partner with Corporate Finance to ensure that policies are in accordance with internal accounting practices and GAAP
  • Ensure that the inventory reconciliations, analysis and reporting are accurate and executed within established timeline
  • Oversee the month-end financial close responsibilities, including inventory valuation, margin analysis, three way match reconciliation and the recording of inventory transfers and receipts
  • Create and post journal entries to general ledger, including month-end recurring and accrual entries
  • Conduct monthly bank statement reconciliations
  • Conduct reconciliations of balance sheet, asset and liability accounts to ensure correctness; Identify and resolve discrepancies
  • Maintain asset-related activities to include capital expenditures, monitoring asset transactions and calculation of depreciation expense
  • Maintain and  review cost center allocations to verify accuracy with coding, classifying, and posting
  • Analyze, review, and adjust income and expense information as to adequacy, form, and source
  • Maintain cash schedules, inspect account status, propose transfers of cash as necessary to cover disbursements
  • Process bank deposits
  • Assist in the preparation of accurate monthly financial statements
  • Assist in preparation for various audits including annual, 403b, A-133 and others as needed
  • Proactively recommend improvements, enhancements, and/or revisions to forms, procedures, policies, etc.
  • Complete projects and other related duties as assigned or requested; Assist with other department functions by cross-training to ensure timely completion of the monthly close

Job # 159

Position Title: Database Analyst/Application Developer

Reports to: Director – IT/MIS

Primary Locations: Berks/Galloway

Department: IT/MIS

Status: Full-time, exempt, eligible for benefits

Position Summary:
The Database Analyst works closely with the Director – IT/MIS and the IT/MIS team to support the Business Process functions within Philabundance. The Database Analyst will be responsible for support and maintenance of all related database applications, including our Enterprise Resource Planning (ERP) application, Navision/CERES software, as well as applications and business processes supported in Microsoft CRM and other in house built applications. Much of the Database Analyst time will be spent on Business Process Improvement activities as they related to Systems Maintenance and Development, including change/release management, end user training and second-level support of these applications.

Competencies:

  • Ability to provide direction and training
  • Ability to provide suggestions for long range goals and objectives
  • High energy, strong sense of initiative, creative problem solving, good communication skills and flexibility
  • Ability to work collaboratively as well as independently
  • Strong organizational and time management skills, a need to work on multiple projects in parallel

Qualifications and Experience:

  • Bachelor’s degree and three to five years of experience in Information Technology roles
  • Prior experience in developing reports with third party reporting tools, i.e. SQL Server Reporting Services
  • Prior experience in developing small to mid-sized applications Knowledge of financial or ERP software systems preferred
  • Knowledge of programming and development of workflow enabled applications (Microsoft CRM) preferred
  • Experience with SQL databases
  • Demonstrated proficiency in developing and sustaining effective working relationships with management, peers and subordinates
  • Ability to work independently and as a team member
  • Excellent communication skills both oral and written

Essential Job Functions:

  • Modify existing software to correct errors, allow it to adapt to new hardware, or to improve its performance
  • Confer with systems analysts, engineers, programmers and others to design system and to obtain information on project limitations and capabilities, performance requirements and interfaces
  • Analyze user needs and software requirements to determine feasibility of design within time and cost constraints
  • Store, retrieve, and manipulate data for analysis of system capabilities and requirements
  • Programming — writing computer programs for various purposes
  • Troubleshooting — determining causes of operating errors and deciding what to do about it
  • Complex Problem Solving — identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
  • Systems Analysis — determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes
  • Operations Analysis — analyzing needs and product requirements to create a design
  • Critical Thinking — using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
  • Active Listening — giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

 

 


HOURLY POSITIONS

 

 


 


INTERNSHIPS

Position Title: Public Relations Intern

Primary Location:  Galloway

Reports to: Public Relations Manager

Department: Communications

Position Summary:

The Public Relations Intern will assist the Communications Team with media relations, social media, and event planning.

Qualifications and Experience:

  • Experience with Social Media
  • Demonstrates ability to write in a journalistic style
  • Public relations agency or non-profit experience a plus
  • Working knowledge of electronic and print media
  • Computer skills:  Word, Excel, Outlook, Internet, Microsoft PowerPoint

Specific Responsibilities:

  • Assist Communications Department with drafting media materials
  • Researching media contacts and story opportunities
  • Managing the press database
  • Managing press clips and media reports
  • Assist with special events planning

Please send resume and cover letter to Lindsay Hughes at [email protected]

 

Intern Title: Communications Intern

Primary Location: Galloway

Reports to: Marketing Manager

Department: Communications

Position Summary:

The Communications Intern will assist the Communications Team with event planning, social media, and media relations.

Qualifications and Experience:

  • Experience with Social Media platforms
  • Demonstrates ability to write in a journalistic style
  • Public relations agency or non-profit experience a plus
  • Working knowledge of electronic and print media
  • Computer skills:  Microsoft Word, Excel, Outlook, PowerPoint

Specific Responsibilities:

  • Assist Communications Department with event planning, specifically our 30th Anniversary event on Nov. 7
    •  Beet Hunger Bash: 30 Years of Driving Hunger from Our Communities
      • Help with chef/restaurant outreach and coordination
      • Manage registration list
      • Create on-site signage
  • Assist with social media presence – Facebook, Twitter, Pinterest, Instagram, YouTube
  • Potentially assist with media relations – writing, researching and tracking

Please send resume and cover letter to Lindsay Hughes at [email protected]

 

Position Title: IT/MIS Intern: Application Developer
Location: Berks
Reports to: Director of IT/MIS
Department: IT/MIS
Status: Intern/unpaid
Position Summary: The intern will be an integral part of the IT/MIS team. The intern will work as an Application Developer designing and building applications to streamline data management operations and assist with business decision making. The intern will work closely with the IT and MIS teams to design create and deploy the application(s). The intern will not be expected to be a subject matter expert, and will be provided with close guidance with respect to business process change management, application design, database structure design and business rules implementation.

Qualifications & Experience

  • Engineering or CompSci student
  • 2 + years college education
  • At least 1 semester of a programming language (any)
  • A desire to learn more about
  • Business Process Improvement
  • Logistics
  • Accounting
  • Application Development
  • Data Base design and analysis
  • Human Data interactions

Desired Skill Set

  • Data base structure and design
  • Visual Basic programming language exposure / experience
  • Business Process experience
  • Logistics experience
  • Accounting experience
  • TelCom and Network infrastructure experience
  • GIS / Mapping

Position Title: Community Kitchen (PCK) Intern
Location: Woodstock
Reports to: Program Coordinator
Department: Job Training
Status: Intern/unpaid
Position Summary: The PCK Intern will assist the Job Training team with daily operations including: student oversight, career development support, and program development responsibilities during the Summer/Fall 2012 Semester. A learning experience can be gained through modeling, observation, and direct work with our students.

*Please note that we are in North Philadelphia, blocks from Temple University. We are accessible by public transportation, with street and lot parking available as well.

Please send resume and cover letter to Candace Matthews-Bass at [email protected].

Competencies

  • Excellent verbal and written communication skills
  • Excellent communication including phone etiquette, presentation, and interpersonal skills in motivating individuals to achieve success.
  • Flexibility, discretion, and a sense of humor.
  • Ability to work collaboratively as well as independently
  • Strong organizational and time management skills
  • Experience working with low income populations preferred

Specific Responsibilities:

  • Periodic development of curriculum components: life skills, basic computer literacy, job readiness, and workplace ethics
  • Tutoring students in curriculum areas upon request
  • Career development support (mock interviewing, job postings, job seeker resources, employer research)
  • Shadowing one on one counseling sessions (with client consent)
  • Program promotions and recruitment assistance
  • Oversight of student employment resource area
  • Student file management

Qualifications & Experience

  • College student with human/social service-related major in third year of school or beyond
  • Candidates should be sensitive to circumstances related to low income individuals.
  • Strong level of professionalism
  • Computer skills:  Word, Excel, Outlook, Internet, Microsoft Power Point

 

 

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