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Philabundance is the region’s largest hunger relief organization, offering a full plate of services to Delaware Valley residents at risk of chronic hunger and malnutrition. Philabundance’s staff is filled with impassioned people dedicate to our mission.

Philabundance is an equal opportunity employer.

If you are interested in applying for a JOB, please submit your resume and cover letter through Philabundance.catsone.com/careers.

If you are interested in applying for an INTERNSHIP, please send your resume and cover letter to [email protected] or to the attention of HR Department, Philabundance, Philadelphia, PA 19148-7555.

Summary of Current positions open:

  • 3 Open Salaried Positions
  • 0 Open Hourly Positions
  • 5 Open Internship Opportunities

SALARIED POSITIONS

Job #171

Position Title: Coordinator – Direct Programs

Primary Location: Galloway

Reports To: Manager – Direct Service

Department: Programs – Community Food Programs

Status: Full-time, exempt, eligible for benefits

Position Summary:

The Coordinator – Direct Programs (DP) is responsible for assisting with the implementation and management of direct distribution sites, mainly Fresh For All. The DP Coordinator is responsible for all aspects of operating assigned sites, including serving as the main contact for site volunteers and being responsible for their on-site management. Job duties also include assisting in the selection of new DP sites, outreach in potential site zones and basic office support responsibilities. This is an active position Tues-Sat, with outdoor responsibilities every day.

Qualifications and Experience:

  • Associate’s or Bachelor’s degree or relevant experience required
  • Fluency in Spanish strongly preferred
  • Must have strong communication skills both written and oral
  • Valid driver’s license and own means of transportation required
  • Experience working with diverse groups of people
  • Computer skills required: Word, Excel, and Outlook.  Microsoft CRM or relevant database experience a plus.  Excellent level of comfort with computer applications a must.

Specific Responsibilities:

  • Coordinate volunteer recruitment with the DP Manager to ensure adequate and consistent volunteer coverage across all sites
  • Serve as primary contact for volunteers at assigned sites
  • Direct distributions at sites and serve as main contact for all program sites
  • Oversee collection and maintenance of participant data to meet reporting requirements
  • Assist with research and community outreach in potential site communities
  • Participate in media and special events including speaking engagements when necessary
  • Participate in cross-training with other CFP programs and areas
  • Assist with KidsBites distributions on a regular basis, and serve as back-up to primary Coordinator
  • Assist other CFP projects and areas as needed, including but not limited to Help Line, Agency Monitoring, CSFP compliance
  • Ensure maintenance of company vehicles designated for program use, reporting concerns and arranging for routine maintenance as necessary
  • Document appropriate program procedures
  • Serve as back-up for DP programs according to Back-Up Procedures
  • Oversee volunteers at sites, signing them in and providing appropriate orientation

 

Job #169

Position Title: Manager – Raiser’s Edge

Primary Location: Galloway

Reports to: Director of Development (Development)

Department: Development

Status: Full-time, Exempt, eligible for benefits

Position Summary:

To be successful in this role, theManager- Raiser’s Edge must have in depth knowledge of Raiser’s Edge, nonprofit business operations and needs – such as financial methodologies (ROI, operational vs. capital costs, etc.), fundraising, donor and prospect management and gift entry protocols.  Manager is responsible for applying all that information to ensure data integrity to achieve Philabundance’s fundraising goals.

Responsibilities include: overall management of the fundraising database and integrated systems, including e-commerce, volunteer and food acquisition; data quality and application management; data transmission; fundraising reporting and queries; database user training and support; and fundraising business intelligence analysis.  Manager will also supervise Gift Processing staff, ensuring accuracy of data entry, adherence to best practices and maintenance of gift acknowledgement process.

Manager is responsible for providing leadership in strategically improving processes and procedures with a focus on communication and collaboration to achieve departmental goals.

Qualifications and Experience:

  • Bachelor’s degree and five years of experience Donor Data management
  • Three years of Donor Data management with Raiser’s Edge specifically.
  • Expertise developing and writing reports in Excel, SQL and Crystal Reports.
  • Proficiency creating queries.
  • Experience with fundraising software including Convio and Omatic products.
  • Proven project management skills.
  • Strong understanding of fundraising, donor & prospect management and marketing practices; as well as gift processing and financial processes.
  • Excellent data analysis skills and their application in marketing/fundraising
  • Experience in training staff, preferably on Raiser’s Edge Experience
  • Demonstrated excellent customer service skills in developing and sustaining effective working relationships with management, peers and subordinates
  • Database query and reporting expertise (SQL)
  • Ideally the Raiser’s Edge – Project Manager will have technical expertise in the Software Development Life Cycle (SDLC) and proficiency in understanding Systems Architecture issues.
  • Advanced Microsoft Office Skills, such as Outlook, Word, and Excel
  • PMI certification preferred

Specific responsibilities:

  • Develop and manage Raiser’s Edge database structure, processes, guidelines, and data dictionary for use of, and interaction with, the database to ensure data integrity, ease of use, and accuracy of extracted data.
  • Perform all donor database administration and supervisory functions, including database maintenance, security set-up, duplicate record merging, clean-up tasks, and quality control audits. Coordinate NCOA updates, software and hardware upgrades, and other projects with IT Department. Work with IT and outside vendors to troubleshoot network and software issues.
  • Manage scheduled data imports and exports ensuring timely and accurate data transmittals to and from Raiser’s Edge.
  • Create, generate and distribute financial, analytical, statistical, and demographic reports; mailing lists, recognition lists, and other data extractions as requested by organization staff.
  • Create and update Business Process documentation with respect to the Donor and Donation processes.
  • Work to increase integration with other business critical databases, establishing the donor database as central information source.
  • Design and generate customized reporting and establish automated processes as necessary.
  • Provide training on how to use the database to its best potential and technical support to all donor database users.
  • Manage upstream/downstream operations that impact Raiser’s Edge (Website donations, telephone donations, reporting out of the GL, etc.).
  • Collaborate with fundraisers in the prospect research and moves management activities of the Development Department, including the generation of donor and prospect profiles, as well as reporting on cultivation, solicitation, and stewardship activities.
  • Work with Finance to reconcile gifts, provide transaction information and reports, troubleshoot issues and, when required, reevaluate procedures and systems to improve gift tracking, reconciliation, and reporting.
  • Lead cross-departmental project team working sessions to define the existing Business Process and needs as well as the desired process.  Translate the needs into Business Process documentation.
  • Plan, organize, and direct projects with respect to implementing Business Process changes within the Raiser’s Edge as well as IT Systems implementations in support of the process changes.
  • Direct activities of both the Business Process owners and the IT development teams in order to meet project milestones.
  • Pursuant to financial regulations and non-profit best practices, document and maintain the RE policies and procedures manual.
  • Actively participate in organizational and departmental events and activities.

 

Job # 163

Position Title: Senior Accountant

Reports to: Controller

Department: Finance

Primary Location: Galloway

Status: Full-time, exempt, eligible for benefits

Position Summary:

The accountant is responsible for performing functions related, but not limited, to accounts receivables, inventory, accounts payable, updating various “schedules” and posting to the general ledger, cash reporting and transfers, post payments, contributions, assessments, as well as miscellaneous and monthly reconciliations.  Primary responsibility will be for the organization’s non-profit grocery store, but additional tasks may be assigned.

Qualifications and Experience:

  • Bachelor’s degree and at least five years accounting experience with general ledger responsibility required
  • Advanced Excel skills.  Familiarity with accounting software required;  Store Management Suite (SMS) knowledge a plus but not required
  • Strong analytical skills
  • Grocery store, retail or manufacturing experience desired
  • Non-profit experience helpful but not required
  • Professionalism and ability to communicate well at any level
  • Excellent organizational skills in order to manage multiple projects
  • Proven record of meeting deadlines and job requirements
  • Skilled in MS Word, Outlook, and general computer programs

Specific Responsibilities:

  • Prepare weekly management reports in assigned areas (gross profit, shrink, operating expenses, overhead expenses, etc.)
  • Partners with Store Management to ensure the store’s compliance with all cash office routines for Company audit
  • Communicates all store routines and cash office policy changes to the managers and staff
  • Develop all inventory control activities by creating department policies and procedures
  • Manage the Physical Inventory process, including cycle count requirements, policies, procedures, timing, reconciliations and reporting
  • Work with the IT Department to review/implement  new or updated programs to enhance the inventory control function
  • Interpret corporate policy to ensure internal compliance; Partner with Corporate Finance to ensure that policies are in accordance with internal accounting practices and GAAP
  • Ensure that the inventory reconciliations, analysis and reporting are accurate and executed within established timeline
  • Oversee the month-end financial close responsibilities, including inventory valuation, margin analysis, three way match reconciliation and the recording of inventory transfers and receipts
  • Create and post journal entries to general ledger, including month-end recurring and accrual entries
  • Conduct monthly bank statement reconciliations
  • Conduct reconciliations of balance sheet, asset and liability accounts to ensure correctness; Identify and resolve discrepancies
  • Maintain asset-related activities to include capital expenditures, monitoring asset transactions and calculation of depreciation expense
  • Maintain and  review cost center allocations to verify accuracy with coding, classifying, and posting
  • Analyze, review, and adjust income and expense information as to adequacy, form, and source
  • Maintain cash schedules, inspect account status, propose transfers of cash as necessary to cover disbursements
  • Process bank deposits
  • Assist in the preparation of accurate monthly financial statements
  • Assist in preparation for various audits including annual, 403b, A-133 and others as needed
  • Proactively recommend improvements, enhancements, and/or revisions to forms, procedures, policies, etc.
  • Complete projects and other related duties as assigned or requested; Assist with other department functions by cross-training to ensure timely completion of the monthly close

Job # 159

Position Title: Database Analyst/Application Developer

Reports to: Director – IT/MIS

Primary Locations: Berks/Galloway

Department: IT/MIS

Status: Full-time, exempt, eligible for benefits

Position Summary:
The Database Analyst works closely with the Director – IT/MIS and the IT/MIS team to support the Business Process functions within Philabundance. The Database Analyst will be responsible for support and maintenance of all related database applications, including our Enterprise Resource Planning (ERP) application, Navision/CERES software, as well as applications and business processes supported in Microsoft CRM and other in house built applications. Much of the Database Analyst time will be spent on Business Process Improvement activities as they related to Systems Maintenance and Development, including change/release management, end user training and second-level support of these applications.

Competencies:

  • Ability to provide direction and training
  • Ability to provide suggestions for long range goals and objectives
  • High energy, strong sense of initiative, creative problem solving, good communication skills and flexibility
  • Ability to work collaboratively as well as independently
  • Strong organizational and time management skills, a need to work on multiple projects in parallel

Qualifications and Experience:

  • Bachelor’s degree and three to five years of experience in Information Technology roles
  • Prior experience in developing reports with third party reporting tools, i.e. SQL Server Reporting Services
  • Prior experience in developing small to mid-sized applications Knowledge of financial or ERP software systems preferred
  • Knowledge of programming and development of workflow enabled applications (Microsoft CRM) preferred
  • Experience with SQL databases
  • Demonstrated proficiency in developing and sustaining effective working relationships with management, peers and subordinates
  • Ability to work independently and as a team member
  • Excellent communication skills both oral and written

Essential Job Functions:

  • Modify existing software to correct errors, allow it to adapt to new hardware, or to improve its performance
  • Confer with systems analysts, engineers, programmers and others to design system and to obtain information on project limitations and capabilities, performance requirements and interfaces
  • Analyze user needs and software requirements to determine feasibility of design within time and cost constraints
  • Store, retrieve, and manipulate data for analysis of system capabilities and requirements
  • Programming — writing computer programs for various purposes
  • Troubleshooting — determining causes of operating errors and deciding what to do about it
  • Complex Problem Solving — identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
  • Systems Analysis — determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes
  • Operations Analysis — analyzing needs and product requirements to create a design
  • Critical Thinking — using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
  • Active Listening — giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

 

 


HOURLY POSITIONS

 

 


 


INTERNSHIPS

Position Title: Public Relations Intern

Primary Location:  Galloway

Reports to: Public Relations Manager

Department: Communications

Position Summary:

The Public Relations Intern will assist the Communications Team with media relations, social media, and event planning.

Qualifications and Experience:

  • Experience with Social Media
  • Demonstrates ability to write in a journalistic style
  • Public relations agency or non-profit experience a plus
  • Working knowledge of electronic and print media
  • Computer skills:  Word, Excel, Outlook, Internet, Microsoft PowerPoint

Specific Responsibilities:

  • Assist Communications Department with drafting media materials
  • Researching media contacts and story opportunities
  • Managing the press database
  • Managing press clips and media reports
  • Assist with special events planning

Please send resume and cover letter to Lindsay Hughes at [email protected]

 

Intern Title: Communications Intern

Primary Location: Galloway

Reports to: Marketing Manager

Department: Communications

Position Summary:

The Communications Intern will assist the Communications Team with event planning, social media, and media relations.

Qualifications and Experience:

  • Experience with Social Media platforms
  • Demonstrates ability to write in a journalistic style
  • Public relations agency or non-profit experience a plus
  • Working knowledge of electronic and print media
  • Computer skills:  Microsoft Word, Excel, Outlook, PowerPoint

Specific Responsibilities:

  • Assist Communications Department with event planning, specifically our 30th Anniversary event on Nov. 7
    •  Beet Hunger Bash: 30 Years of Driving Hunger from Our Communities
      • Help with chef/restaurant outreach and coordination
      • Manage registration list
      • Create on-site signage
  • Assist with social media presence – Facebook, Twitter, Pinterest, Instagram, YouTube
  • Potentially assist with media relations – writing, researching and tracking

Please send resume and cover letter to Lindsay Hughes at [email protected]

 

Position Title: IT/MIS Intern: Application Developer
Location: Berks
Reports to: Director of IT/MIS
Department: IT/MIS
Status: Intern/unpaid
Position Summary: The intern will be an integral part of the IT/MIS team. The intern will work as an Application Developer designing and building applications to streamline data management operations and assist with business decision making. The intern will work closely with the IT and MIS teams to design create and deploy the application(s). The intern will not be expected to be a subject matter expert, and will be provided with close guidance with respect to business process change management, application design, database structure design and business rules implementation.

Qualifications & Experience

  • Engineering or CompSci student
  • 2 + years college education
  • At least 1 semester of a programming language (any)
  • A desire to learn more about
  • Business Process Improvement
  • Logistics
  • Accounting
  • Application Development
  • Data Base design and analysis
  • Human Data interactions

Desired Skill Set

  • Data base structure and design
  • Visual Basic programming language exposure / experience
  • Business Process experience
  • Logistics experience
  • Accounting experience
  • TelCom and Network infrastructure experience
  • GIS / Mapping

Position Title: Community Kitchen (PCK) Intern
Location: Woodstock
Reports to: Program Coordinator
Department: Job Training
Status: Intern/unpaid
Position Summary: The PCK Intern will assist the Job Training team with daily operations including: student oversight, career development support, and program development responsibilities during the Summer/Fall 2012 Semester. A learning experience can be gained through modeling, observation, and direct work with our students.

*Please note that we are in North Philadelphia, blocks from Temple University. We are accessible by public transportation, with street and lot parking available as well.

Please send resume and cover letter to Candace Matthews-Bass at [email protected].

Competencies

  • Excellent verbal and written communication skills
  • Excellent communication including phone etiquette, presentation, and interpersonal skills in motivating individuals to achieve success.
  • Flexibility, discretion, and a sense of humor.
  • Ability to work collaboratively as well as independently
  • Strong organizational and time management skills
  • Experience working with low income populations preferred

Specific Responsibilities:

  • Periodic development of curriculum components: life skills, basic computer literacy, job readiness, and workplace ethics
  • Tutoring students in curriculum areas upon request
  • Career development support (mock interviewing, job postings, job seeker resources, employer research)
  • Shadowing one on one counseling sessions (with client consent)
  • Program promotions and recruitment assistance
  • Oversight of student employment resource area
  • Student file management

Qualifications & Experience

  • College student with human/social service-related major in third year of school or beyond
  • Candidates should be sensitive to circumstances related to low income individuals.
  • Strong level of professionalism
  • Computer skills:  Word, Excel, Outlook, Internet, Microsoft Power Point

 

Position Title: Intern – Public Policy

Reports to: Director – Government Relations & Public Policy

Primary Location: Berks

Department: Executive

Status: Unpaid, not eligible for benefits

Position Summary:

The Public Policy Intern will work with Philabundance’s department of Government Relations and External Affairs to broaden the reach of Philabundance’s advocacy efforts. This will include working directly with legislators and preparing advocacy materials for constituents, as well as some event planning and scheduling duties.

 

Specific Responsibilities:

  • Assisting in the planning for a policy conference to be conducted in Harrisburg in October, 2014
  • Assisting in coordinating and preparing for meetings between Philabundance staff and legislators throughout the Delaware Valley
  • Conducting research into policy concerns pertaining to hunger relief in the states of Pennsylvania and New Jersey
  • Developing materials for use in advocacy benefiting Philabundance clients and agencies
  • Other duties as assigned

 

Qualifications and Experience:

  • Background in political science and related disciplines preferred, but not required
  • Demonstrates ability to write in a journalistic style
  • Policy or non-profit experience a plus
  • Must be enrolled as a student in a college, university, high school, or other technical school
  • Computer skills:  Microsoft Word, Excel, Outlook, PowerPoint

Please send resume and cover letter to Jennifer Wright at [email protected].